Commercial Exhibitors, Vendors, and Clubs

Commercial Exhibitors, Vendors, and Clubs

Vendors include any businesses, clubs, organizations, or individuals, who wish to set up a booth or tent at the event.

Clubs not selling may have free vendor space.
Clubs intending to sell and all other entities (except swap meeters in a specific area on Saturday), whether intending to sell or not, must pay vendor fees.

Click HERE to download this year’s RTMC vendor application

In addition to vendor fees

vendors must also register and pay for any person coming into Camp Oakes to work in their site beyond the specified number for
each vendor site that is included in the vendor booth fee, or otherwise attend
the conference. See vendor registration form for more information.

A California Resellers License

is required to sell items. Operating without a permit puts the RTMC, Inc. at risk. If you do not already have a permit, you may apply for a temporary sellers permit. For information see: http://www.boe.ca.gov/info/reg.htm#sales. Swap meeters set up in the Swap Meet area on Saturday need not pay site fees or have a resellers license.

Detailed information on vendor sites is available on the printed
registration form. You may also register online via PayPal.

Registration/Deadline

Registration for a vendor site must be submitted by May 7. Any late registration after May 7 must be authorized by contacting Teresa Bippert-Plymate at the address below for special arrangements prior to making any payments or registration.

Vendor sites do not include lodging or meals for attendees. Any attendees beyond the
specified number for each vendor site must register separately and pay for General Admission or Single Day Admission. Meals will be available from a menu, a la carte. There is no fixed meal plan this year.

After you register, you will be contacted with
detailed information about your site. If you have not received this information by May
14, or have other questions about vendor sales, please contact:

Teresa Bippert-Plymate
teresa@lbti.org
760-265-1938
or
Linda Boecker
registrar@rtmcastronomyexpo.org

Refunds

Notify the RTMC in writing by May 14 for Premium Site fees and by June 1 for other fees.
Premium Site fees are not refundable after May 14.
Paypal service fees are not
refundable.

Sponsorships

Individuals and vendors may register as sponsors at the following levels:

Galaxy: $1,500

Includes: Large Premium Vendor Site (20’ X 20’ canopy, astroturf, 6 chairs, 4 tables)
Entry for six participants

Nebula: $1,000

Includes: Small Premium Vendor Site (15’ X 15’ canopy, astroturf, 4 chairs, 2 tables)
Entry for four participants

Star: $375

Includes: Regular Vendor Site (no tent, chairs,or tables included)
Entry for two participants

Planet: $250

Includes: Regular vendor site (no tent, chairs, or tables included)
Entry for two participants
Sponsors will be listed on the Home page of the RTMC AE Web site, with a link to the sponsor’s Web site, if applicable. Within each sponsorship category, sponsors will be listed in the order in which payment is received. Sponsor logos may also be included on the RTMC AE Web site’s Home page. Sponsors and logos will also be included in the printed registration form if they have been received by February 28. Logos should be between 800 and 1200 pixels wide in the longest dimension and should be submitted in GIF, TIFF, JPEG, or BMP formats to the address below.

Sponsorship does not include lodging or meals for attendees. Any attendees beyond the specified number for each sponsorship level (six for Galaxy, four for Nebula, two for Star and Planet) must register separately and pay for General Admission or Single Day Admission. Meals will be available from a menu, a la carte. There is no fixed meal plan this year.

If you wish to be a sponsor or have questions about sponsorships contact:

Teresa Bippert-Plymate
teresa@lbti.org
760-265-1938

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