Commercial Exhibitors, Vendors, and Clubs

Commercial Exhibitors, Vendors, and Clubs

Vendors include any businesses, clubs, organizations, or individuals, who wish to set up a booth or tent at the event with items for sale.

Clubs not selling merchandise of any kind (selling memberships is ok) may have a free vendor space.

Early registration will open on May 20th, 2019

Click HERE to find out about RTMC sponsorship

Pets

The Camp Oakes personnel have requested that NO pets will be allowed in the camp unless it is a licensed service/therapy animal. This is for liability reasons and for you and your pet’s safety. They will ask you to leave if you bring a pet in to the camp that is not a licensed service animal. We greatly appreciate your understanding and following the Camp rules.

In addition to vendor fees

vendors must also register and pay for any person coming into Camp Oakes to work in their site beyond the specified number for each vendor site that is included in the vendor booth fee, or otherwise attend the conference. See vendor registration form for more information.

A California Re-seller’s License

is required to sell items. Operating without a permit puts the RTMC, Inc. at risk. If you do not already have a permit, you may apply for a temporary sellers permit. For information see: https://www.ca.gov/service/?item=Apply-for-Sellers-Permit. Swap meeters set up in the Swap Meet area on Saturday need not pay site fees or have a resellers license.

Registration/Deadline

Registration for a vendor site must be submitted no later than Friday, August 23rd, 2019. Any late registrations after August 23rd my be approved by contacting Teresa Bippert-Plymate at the address below for special arrangements.

Vendor sites do not include lodging or meals for attendees. Any attendees beyond the specified number for each vendor site must register separately and pay for General Admission or Single Day Admission. Meals will be available from a menu, a la carte.

After you register, you will be contacted with detailed information about your site. If you have not received this information by September 13th, or have any other questions about vendor sales, please contact:

Teresa Bippert-Plymate
teresa@lbti.org
760-265-1938
or
Linda Boecker
registrar@rtmcastronomyexpo.org

Refunds

Please notify the RTMC in writing/email no later than August 31st for Premium sites or no later than September 9th for general registrations. Paypal services are not refundable. Premium sites are not refundable after August 31st. No refunds are given due to weather related issues.

Sponsorships

Individuals and vendors may register as sponsors at the following levels:

Galaxy: $1,500

Includes: Large Premium Vendor Site (20’ X 20’ canopy, astroturf, 6 chairs, 4 tables)
Entry for six participants

Nebula: $1,000

Includes: Small Premium Vendor Site (15’ X 15’ canopy, astroturf, 4 chairs, 2 tables)
Entry for four participants

Star: $375

Includes: Regular Vendor Site (no tent, chairs,or tables included)
Entry for two participants

Planet: $250

Includes: Regular vendor site (no tent, chairs, or tables included) and entry for two participants.

Sponsors will be listed on the Home page of the RTMC AE Web site, with a link to the sponsor’s Web site, if applicable. Sponsor logos may also be included on the RTMC AE Web site’s Home page. Sponsors and logos will also be included in the printed registration form if they have been received by January 15th. Logos should be between 800 and 1200 pixels wide in the longest dimension and should be submitted in GIF, TIFF, JPEG, or BMP formats to the address below.

Sponsorship does not include lodging or meals for attendees. Any attendees beyond the specified number for each sponsorship level (six for Galaxy, four for Nebula, two for Star and Planet) must register separately and pay for General Admission or Single Day Admission. Meals will be available from a menu on a cash basis only.

If you wish to be a sponsor or have questions about sponsorships contact:

Teresa Bippert-Plymate
teresa@lbti.org
760-265-1938

Vendors List (from 2018)

Sponsors (from 2018)

  • Riverside Astronomical Society
  • Sky & Telescope Magazine
  • Eye To The Sky
  • Spectrum Telescopes
  • Explore Scientific

RTMC Expo Complete Information


This year’s annual RTMC Astronomy Expo will take place from Thursday, September 19th through Sunday, September 22nd. It will be held at YMCA Camp Oakes, five miles southeast of Big Bear City, California.

RTMC Expo Registration


Pre-registration is available from May 20th to August 31st. After August 31st, you may register on-site at premium prices. You may pre-register using a printed registration form and mailing a check or register on-line and pay with Paypal.

Commercial Exhibitors, Vendors & Clubs


Vendors include any business, club, organization or Individual who wishes to set up a booth and sell any commercial items or services. Clubs can set up a booth for free if they are not selling anything.